Scheduled Trigger

Scheduled Trigger

Overview

The Scheduled Trigger runs your workflow automatically at specified times or intervals. Whether you need daily reports, hourly data syncs, or monthly cleanup tasks, scheduled workflows handle recurring automations reliably.

Best for: Daily reports, periodic data syncs, recurring maintenance tasks, scheduled analysis, and time-based automations.

When to Use Scheduled Trigger

Perfect for:

• Daily, weekly, or monthly reports

• Periodic data synchronization between systems

• Scheduled data analysis and insights

• Recurring maintenance or cleanup tasks

• Time-based monitoring and alerts

Not ideal for:

• Event-driven workflows (use Webhook or Integration Trigger)

• User-initiated processes (use Manual or Form Trigger)

• Real-time data processing

Configuration

Schedule Options

Quick Schedules (Visual Builder)

• Every few minutes

• Every hour

• Every day at specific time

• Every week on specific days

• Every month on specific date

• Prompt custom time interval

Scheduled Trigger - Schedule Options

Timezone

Set the timezone for your schedule:

• Defaults to your account timezone

• Supports all standard timezones

• Critical for globally distributed teams

Example Use Cases

Daily Sales Report

Scheduled Trigger (Daily at 9 AM)
→ HTTP Request: Fetch yesterday's sales data
→ Code: Calculate metrics (total, growth, top products)
→ Agent: Generate executive summary
→ Notification: Email report to sales team

Hourly Data Sync

Scheduled Trigger (Every hour)
→ HTTP Request: Fetch new records from API
→ Loop: For each record
  → Code: Transform data format
  → HTTP Request: POST to destination system
→ Notification: Summary of records synced

Weekly Cleanup Task

Scheduled Trigger (Weekly on sunday)
→ HTTP Request: Fetch records older than 90 days
→ Loop: For each old record
  → HTTP Request: Archive to cold storage
  → HTTP Request: Delete from active database
→ Notification: Cleanup summary

Monthly Billing

Scheduled Trigger (1st of the month)
→ HTTP Request: Get all active subscriptions
→ Loop: For each subscription
  → Code: Calculate billing amount
  → HTTP Request: Create invoice
  → Action: Send invoice email
→ Notification: Billing run complete

Testing Scheduled Workflows

Manual Test Runs

1

Click on the Scheduled Trigger node

Open the Scheduled Trigger node in your workflow editor.

2

Click “Test”

Trigger a one-time run using the Test button.

3

Review execution

Inspect the run with the current timestamp and logs.

4

Verify time-based logic

Ensure the workflow behaves as expected for the triggered timestamp.

Best Practices

• Choose Off-Peak Hours Schedule resource-intensive workflows during off-peak hours (nights, weekends) to minimize impact on systems.

• Add Error Notifications Always include error notifications for scheduled workflows. You won’t be watching when they run.

• Handle Missed Runs If your system is down during a scheduled run, decide if you need to catch up or skip the missed execution.

• Test Timing Logic Test your workflow with different timestamps to ensure time-based logic works correctly (e.g., end of month, leap years).

• Set Reasonable Intervals Don’t schedule more frequently than needed. Every 5 minutes might be excessive—consider if hourly would work.

• Monitor Execution Times Track how long your scheduled workflows take. If execution time is close to the interval, you risk overlaps.

Troubleshooting

Workflow Not Running on Schedule

Check:

• Workflow is deployed (not draft)

• Workflow is active (not paused)

• Schedule is correctly configured

Wrong Execution Time

Check:

• Timezone setting matches expectation

• Cron expression is correct

• Daylight saving time changes (consider using UTC to avoid DST issues)

Workflow Times Out

Solutions:

• Break into smaller workflows

• Increase schedule interval

• Optimize slow nodes (batch AI calls, parallel requests)

Next Steps

• Integration Trigger — Trigger from native integration events

• Code Node — Calculate time-based logic and date ranges

• Cost Management — Control and optimize workflow costs

• Getting Started — Build your first workflow

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Integration Trigger | Manual Trigger